Offloading Clicker Data

Intro

Clickers are simple devices that capture scanned QR codes from name tags or the Pass.

These scans are not time stamped nor directly associated with an event.

Because of this, you must offload the data before using a Clicker at a second/third/fortieth event.

Stevens labeled Clickers

What you need

  • a Clicker (or several)

  • a laptop with a USB-A port

  • a USB-A to USB-C cable

If we know ahead of time that you'll be offloading Clickers, we'll send a cable along (with a link to this document) to help guide you.

It's not complicated

So please do not be intimidated! We made it easy to do because we had to do it so many times!

Will this be scan-to-register?

Scan-to-register is a neato feature that will reverse-register an event attendee for that event (and check them in to it) when we import the scan data.

For those who do not register ahead of time this is super convenient. The ideal use case is a free/open-access event (like a President/Chancellor/Head of School speech) where preregistration was requested but not required.

Edit event to set it to S2R active mode if that's desirable. The bulk edit screen (from Manage Events) makes this easy to review for all of your events in one shot.

Multiple Cap Sections?

This feature was cooked up for Cornell and Vanderbilt, but it will come in handy for just about everybody at some point. Thanks for the inspiration!

Because the clickers are not smart devices all they know is who they scanned - not where they are.

If you have:

  • set up your event to have multiple cap sections under it And

  • people may not attend exactly the one cap section they signed up for But

  • you want to know where they actually went Then

  • make sure you keep track of which clicker went to which section

  • when importing, make the appropriate choice under Cap Section Behavior

You can simply let people be checked in to what they registered for or tell us to reassign those who were recorded by a specific clicker to a specific cap section.

Simple, elegant, easy!

Steps to Import

Do all of these steps in this order. If you take shortcuts, you may lose data that we cannot recover.

  1. Turn the Clicker OFF.

  2. Plug the USB-A end of the cable into your computer.

  3. Plug the USB-C end of the cable into the tail of the Clicker.

  4. Turn the Clicker on.

  5. Happy sounds from Clicker mean you're doing ok so far

  6. The Clicker button surround should appear blue.

  7. Log in to the AlumnIQ admin console (if you weren't already)

  8. Go to Reports > Event Registration

  9. Select the event you want to import data to.

  10. Tap Run Report.

  11. Tap Import Scan Data.

  12. If this event has multiple sections, choose how you want us to handle assignment.

  13. Recommended: type the asset tag number (AlumnIQ sticker on the handle) in the clicker id field

  14. Put cursor focus in the large text area and make sure the cursor is blinking.

  15. Using the Clicker, scan the barcode labeled "Output Stored Data"

  16. This should fill that large text area with a pile of data. If it doesn't, try scanning the barcode again.

  17. Successful export of the data will also trigger happy beeps.

  18. Scroll to the bottom of the page.

  19. Tap Import Scan Data.

  20. The page will show you some summary stats on how the import went. This will also show any attendees who couldn't be imported for various reasons (not S2R and not registered, cancelled registrant, etc.).

  21. If you want to keep a summary of this, save to your computer. You'll also be emailed a(n admittedly rough) version of it automatically.

  22. This part is very important. If you're satisfied with the data you just offloaded and imported, scan the barcode labeled "Clear Memory". This clears off the Clicker for reuse. Hit it twice for good measure.

  23. Then scan the "Store Mode" barcode twice for good measure as well.

Your Clicker is now clear and ready to be used at the next event. Power it down and unplug.

Repeat all the steps for all Clickers you need to offload.

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