Wingman

Wingman is a way to capture self-reported attendance from event attendees who can't/won't/didn't/weren't asked to pre-register. You need the data, but they would prefer the flexibility to just show up.

This is particularly useful for regional/affiliate events where the volunteers are running the show.

What does it do

Activating Wingman results in AlumnIQ creating a QR code that can be copied, emailed, and/or printed on coasters. This QR code (when scanned) brings the individual to a super brief form. We'll prompt for first name, last name, and email address, then use those to search your data warehouse (and registration data) for a primary registrant match. If the person is found and not yet registered, we'll have them confirm their name, email, and class year, submit the same for as many guests as the event will allow, then backfill a registration record and check them all in for the ONE activity they selected at the start.

All you need to do is sit back and watch the registrations pile in, most of which should already be matched to XIDs.

Supported / Not Supported

Pretty Pictures

Setup

1. Create an Event with at least one Activity in it that will serve as the container for the registrant data.

2. Edit your event and select "Wingman is active".

1. On the event view screen you'll now see both the access code and a button to send yourself the necessary QR code.

1. Send yourself (and any volunteers/associates) the QR code email. They can easily copy that QR code into a flyer, forward it via email, or just print it out for the check in table.

Using the QR code

How one goes about scanning and using a QR code varies by platform.

iPhone/iPad

1. Open the Camera app from the Home Screen, Control Center, or Lock Screen.

2. Select the rear facing camera. Hold your device so that the QR code appears in the viewfinder in the Camera app. Your device recognizes the QR code and shows a notification.

3. Tap the notification to open the link associated with the QR code.

Android using Google Lens

On your home screen tap the Google Lens icon in the search box:

When the QR code is properly framed, the URL hint will appear - tap on that to jump into Wingman.

Completing the form

Wingman is designed to accelerate identification and linking of attendees to their XIDs. This is beneficial to you for a host of reasons, among them being far less post-event cleanup.

First screen collects search parameters - first name (searching against first and nicknames in the warehouse), last name (searching against last and maiden names in the warehouse), and email address (to compare against existing registrants so we minimize duplicate reporting).

We present possible matches -- including member status because why not -- for selection.

If you tap on a known constituent, we'll prefill the fields on the registration form (excluding email address because we don't want to "leak" contact information). Otherwise fill in the blanks and tap continue to wrap it up.

What about guests?

As of June 2025 Wingman supports capture of guests corresponding to the max party size configured for the event. Primary + n = max party size.

Guests are captured straight up and are not run through any matching function. All guests are treated as adults.

Activity Custom Fields

As of June 2025 Wingman supports capture of responses to any activity custom fields configured for the selected activity. Capture of additional attributes per registrant in both advance and on site contexts is as easy as can be!

Don't want your walk ins to fill these fields out? Simply mark them as inactive on the activity setup screen.

Paid Activities

Wingman will display all active fees for self selection at the time of form completion.

The primary registrant will only see fees applicable to the primary. All guests (if any) will see all fees marked for adult guest OR minor registrants. Because Wingman is a radically simplified form we do not have full attributes to filter the fees down any further than this.

If a balance is due, the registrant will be directed to the payment page for self entry of payment information including a billing address. They will cycle through this as many times as it takes to successfully check out.

Creative ideas to boost utilization

1. Pull the attendees after x time and raffle off something of value

2. Dangle a membership discount in front of those who complete a registration.

3. _________ _________ (adjective) (noun)

4. Up to you!