Event Attendance with Gatekeeper
Last updated
Last updated
So you've got a Scanny McScannerson in your hand and want to use it. Cool!
On the right side of the device are the two tiniest and most important buttons on the device: the power button and the home button.
All three blue buttons do the same thing: activate the scanner.
Do not (I can't believe we actually have to say this) point the laser beams into your face or anyone else's.
To power up simply press and hold the power button.
To power down tap the power button to wake the screen, release, then press and hold until it shuts down.
Charging should be done when powered down. Please return the devices fully charged and powered down.
The batteries are high capacity and should last a full day of operation, but if you're doing heavy scanning you should prepare a second device just in case.
After powering up, swipe up from the bottom of the screen to unlock.
To get on a network select the WiFi Manager icon on the home screen. Then select the appropriate network and enter credentials (if any).
Once you're connected, use the Home button (the upper of the two black buttons on the right side of the device).
On the home screen relaunch Gatekeeper.
Tap it. This will bring you to the Launchpad.
And from there, tap on your school's name.
Gatekeeper is a module within the AlumnIQ admin. So when you see the (now familiar) login screen appear, you're in the right place.
After logging in and picking the master event you're working on, tap the "Ready to Check In" button if presented - if not, dig in to the Check In Services menu and tap Gatekeeper. On a Scanny, top the top right "hamburger" menu to get the menu to open up - Check In Services > Gatekeeper.
And you're in.
You have choices!
Easiest:
Use your IQCard! Some time before your event weekend log in to the AlumnIQ admin and select "Check In Services" in the nav menu, then Get my IQCard.
Print this! You can scan the IQCard to log in as yourself on any device that can scan it.
That's also why you need to protect it. Anyone who gets your IQCard can "be" you, with all of your permissions. That would be bad.
IQCards are good for 6 months from issue. We will roll your IQCard token under any of the following conditions:
as provoked from the security module by an authorized admin
after a password reset
after a reactivation of a previously deactivated user account
after an interactive login where we detect that the current key is expired
Some schools prefer to set up a local user account in AlumnIQ that has only Check In permission and distribute that IQCard to all Gatekeeper users; this is fine, but know you'll have a heck of a time tracking down access if this is compromised.
Slightly less easy:
if your campus is SSO-enabled, use your institutional login to get in (provided you've been given permission)
if not, use the username and password given to you by an admin
This is the fun part. As each attendee shows up, have them pull out their printed confirmation or open up their confirmation email.
Then press any blue button until you get a happy chirp!
The screen will then show you one of three possible states:
Green all clear, let 'em in!
Yellow registered, already checked in, so it's your call about whether they should be granted readmittane.
Red not recognized, not registered, or cancelled - generally not a great idea to let them in.
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Scanning but nothing happening? Use the Reset button in the bottom right. Then try scanning again.
